Programming and due process

 

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Programming for students is most effective when teachers and parents cooperate closely and function as a team in all aspects of decision making. ASBVI employs a special education supervisor to promote better cooperation between parents and teachers, to optimize communications, and to insure that parents' rights of due-process as guaranteed in PL 94-142 and subsequent regulations are respected. If you have any questions regarding the content of this page; if you have questions in regard to your rights as a parent; or if you need clarification in regard to written communications which you receive concerning evaluation or educational programming for your child, please contact Teresa Doan, Special Education Supervisor: (501) 296-1810

Types of Conferences
The Committee
Written Communications
New Students
Re-Evaluation Conference
Annual Review Conferences
IEP Conferences
Separate Programming Conferences
Rights of Due Process


Types of Conferences

Parent conferences are scheduled frequently to discuss evaluation results ("Re-Evaluation" Conference); to review a student's progress at the end of the school year ("Annual Review" Conference); to develop an individualized educational plan for the coming school year ("IEP" Conference), or to modify the current IEP ("Separate Programming" Conference.) All students are re-evaluated every three years and re-evaluation conferences are held to discuss the evaluation results. A student may be re-evaluated more often if the committee feels that a re-evaluation might provide information which would facilitate the development of a more appropriate IEP. Annual review conferences are held at the end of the school year, and IEP conferences are held annually. These conferences are scheduled for the convenience of parents, since parent attendance is essential in order to develop a comprehensive approach for meeting a student's individual needs. For the convenience of parents who live great distances from ASBVI, whenever possible, two or more types of conferences are scheduled on the same day

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The Committee

The makeup of the conference committee varies depending on the type of conference, the age of the child and the expressed desires of parents and teachers. The committee is made up of a minimum of three persons, but in most instances is much larger. The student's regular classroom teacher and special education teacher must attend all conferences. Parents are invited to all conferences and are strongly urged to participate in decision making and programming. Students who are fourteen years of age or older are invited to conferences and urged to participate, and younger children often attend conferences at the request of parents or teachers. The student's principal should attend all conferences as well. The student's advocate will be invited to attend a conference at the request of parents; and, in instances where students are fourteen years of age or older, the vocational counselor from the Division of Services for the Blind is invited and urged to participate. Also, the Special Education Supervisor from the school district in which the student resides is invited to conferences. When re-evaluation conferences occur, all persons who provided evaluation data are invited to discuss the results. The Special Education Supervisor, Teresa Doan, reviews the makeup of all conference committees to insure that the student's and parents' Due Process rights are respected and that the makeup of the committee is appropriate for identifying and addressing the student's needs.

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Written Communications

ASBVI communicates regularly with parents to insure that Due Process rights are respected and to insure that parents receive the information which they need to function as team members in making program decisions. Prior to re-evaluations, parents are notified in writing that their child is to be evaluated, what evaluations will be administered and the purpose for each assessment. Parents receive three written notices of scheduled conferences. The notices inform parents of the type of conference scheduled, the date and time for the conference, the purpose for the conference and what information will be discussed at the conference. Included with the notices is an enclosure for parents to fill out and return to ASBVI indicating their intentions in regard to attending. Parents may indicate their intention to attend the conference, specify a date and time when they want the conference to be re-scheduled, or advise ASBVI that they will not attend the conference. The staff at ASBVI values parent participation in program decision-making. Therefore, every effort will be made to respect parents' wishes as to scheduling conferences. Finally, included with conference notifications is a copy of parents' Due Process rights which are guaranteed by law.

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New Students

New students are usually referred to ASBVI by their local school district, and the IEP which was developed for the student serves as the child's IEP for a period of up to thirty days at ASBVI until a new IEP can be developed. If an IEP is not provided for a new student by the local school district, a temporary IEP is developed for the student based on available records and parent input. If current evaluation data is not available for the student, or if data is incomplete, extensive evaluations are conducted within thirty days, and the results are discussed at an Evaluation Conference. An IEP conference is then held to develop a permanent Individual Education Plan.

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Re-evaluation Conference

Re-evaluation conferences are held to discuss the results of evaluations which are done every three years for all students. A student may be evaluated more often when teachers or parents feel that more current data is required to better-facilitate IEP development. The assessments which are administered to a particular student vary and are governed by a number of factors, such as his/her reading medium, level of functioning and nature of disability. When a student is scheduled for re-evaluation, a written notice is mailed to the student's parents explaining which assessments are to be administered and the purpose for each assessment. If parents need clarification concerning the assessments to be given, they should contact the ASBVI Special Education Supervisor, Teresa Doan, 501-296-1810.
 

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Annual Reviews

An Annual Review for each student is held in May. The student's progress in attaining the goals which were set forth in the IEP for the current school year is reviewed along with any relevant information which might be provided by a member of the committee. Parents are encouraged to participate fully in the Annual Review Conference in order for the committee to develop a clear understanding of the student's educational performance during the school year. Any goals which were not met may be included in the Individual Education Plan for the coming year, or the committee may modify or discontinue the goals as it deems appropriate.

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The IEP Conference

Based on the results of the Annual Review Conference and/or the results obtained at the Evaluation Conference, the IEP team develops a comprehensive Individual Education Plan for the coming school year. The IEP includes the following information: student's strengths, weaknesses and learning style, special needs of the student, related services which will be provided and the frequency and nature of those services appropriate goals for meeting his/her needs, persons responsible for implementing specific goals, modifications which will be made to accommodate for a student's disability, a comprehensive student schedule, methods which will be employed to measure performance, what standardized tests will be administered and what modifications will be used to insure fairness, whether the student is able to comply with the ASBVI discipline code, or (in the event that the nature of his disability prohibits his doing so) what forms of discipline will be employed.

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Separate Programming Conference

Separate Programming Conferences are held when the committee feels that an IEP should be modified. There are many reasons for scheduling separate programming conferences. The conference might be convened to address a behavior problem, to determine if a goal is appropriate or should be discontinued. Occasionally, a student may experience a loss of vision, and the committee might need to modify the IEP as a result. The same steps which are followed in convening an IEP conference described above are implemented when the convening of a Separate Programming Conference is warranted.

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Rights of Due Process

Click here to view the rights of Due Process which are guaranteed by law to all parents.