OFFICIAL MINUTES FROM THE BOARD OF TRUSTEES MEETING OF THE
The Board of Trustees for the
Present: Henrietta Williams, Chairperson; Pam Hyneman, Vice-Chairperson; Beth Gray, Secretary; Andrew Tolbert, Board Member; Johnny McGehee, A.S.B. Parent Representative; Jim Hill, A.S.B. Superintendent; Dr. Marcella Dalla Rosa, A.S.D. Superintendent; Katie Becker, Zania Musteen, Interpreters; Amy Ford, Office of the Attorney General; Members of the Deaf Community; Members of the Blind Community
Absent: Dr. Doug Watson
Call to Order
Ms. Williams called the meeting to order at
Consent Items
Ms. Williams said the Minutes from the last board meeting are not ready for approval.
Action Items
08-J-004 Motion to Approve Revised
Performance Evaluation Policy
Mr. Hill said that the new personnel performance evaluation system has changed, and each board member received a copy of the changed policy. Mr. Hill explained that the highlighted areas are the changes and the additions to the existing policy. Mr. Hill asked Donna Prock if there was anything she needed to add and Mrs. Prock told the board that Act 449 of 2007 requires the revision of the current policy and incorporation of the merit increase pay system into the new policy. She said that everything put into the policy was taken strictly from the OPM guidelines. Ms. Williams asked for a motion to approve the evaluation policy. Mr. Tolbert made the motion and Mrs. Hyneman seconded the motion. Ms. Williams asked what the thought was behind the requirement that approval must be received from the superintendent prior to sharing the evaluation with the employee. Dr. Dalla Rosa said that refers to the Exceeds Standards which has been part of the policy. Mr. Hill said that everyone should not receive an Exceeds Standards and it is the superintendents’ responsibility to evaluate Exceeds Standards to be certain the person completing the evaluation has made sure that the employee qualifies for the Exceeds Standards. Dr. Dalla Rosa said it might happen that a department puts Exceeds Standards
Board of Trustees Meeting
Marc h 11, 2008
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for every employee and the evaluation is not based on criteria. Ms. Williams also asked
about the section that states that the supervisor and the employer must discuss the duty
areas and asked if there are written duties outlined so the employee knows what they are
being evaluated on. Mr. Hill said that every job has a job description and the supervisor outlines what the employee will be evaluated on. He said it is required by the state evaluation process that the employee is aware of what the supervisor considers things that can be done to receive Exceed Standards and there should be no reason for the employee not to know what they will be rated on and what is necessary to earn an Exceeds Standards. Ms. Williams asked if the supervisor observes a number of times to be sure the employee is performing the standards. Mr. Hill said the evaluation he would like to have in place would be that the supervisor evaluates the employee’s job performance the performance of the employee. Mr. Tolbert asked how many formative evaluations are early in the year and has a post visit evaluation conference to discuss his/her thoughts on required. Dr. Dalla Rosa said it is not stated but the School for the Deaf is working on that and this evaluation will be a collection of more than just observation in the classrooms. There were no other questions about the policy and Ms. Williams asked for final approval of the policy and the motion passed unanimously.
A.S.B. Parent Representative – Johnny
McGehee
Mr. McGehee introduced Shelli Moore and her daughter. Mrs.
Moore is director of the Birth to Three Program and former 5th grade
teacher at the school and Parker is a student at A.S.B. Mr. Hill told the board
that Parker was the featured student on the video that the board was shown at
the last meeting. Mrs. Moore told the board that she and Parker went to the
National NAPVI Conference in
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A.S.D. Parent Representative (vacant
position)
There being no further business of a Joint nature, the
meeting moved to the Agenda for the
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Henrietta Williams, Chairperson
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Beth Gray, Secretary
Board of Trustees Meeting
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